Conference Room Equipment Setup

Equipment

DAS IT currently only offers two kinds of Logitech Microsoft Conference rooms, the Large and the Small Conference Room Solutions.

The diagrams for their setup are below.

Logitech Large Conference Room Solution

Logitech Small Conference Room Solution

Setup

Criteria for successful setup

Map out the room for where you want the equipment to be mounted.

Base on where the TV will be located for where to place the other mountable equipment

Make sure it is near an outlet.

Can equipment be hidden behind the TV or in a different location.

Minimize runs of cables across the floor.

Cable management to minimize visible cables

Setup Process

Mark where equipment will be mounted.

If you are able to mount the equipment start with the TV to verify camera and speaker placement.

If you need your buildings facilities to mount the equipment make sure to work closely with them in case equipment needs to be moved.

Once the equipment has been mounted follow the Large or Small Conference Room Solution layout and connection guide.

Once everything is assembled turn on the PC.

This will power on the touch display Tap device.

Go through the setup instructions on the screen of the Tap device.

While going through you will be asked to enter the Teams room account information (Email address and Password).

Use the room mailbox/calendar that you created earlier for this (If this process has not been completed see ConferenceRoomProvision for guide).

Once that is entered finish up the initial setup process.

Find the Setting panel on the Tap device to finish configuring the setup.

Administrator password is the default Logitech Conference Room Password (This can be changed later).

Go to the Meetings settings and make sure to turn on the option for Cisco Webex and Zoom.

If using multiple displays go to Devices and turn on the Multiple Display option.

Click Save and Exit this will add the setting changes and restart the device.

Go back into More and Settings.

Go to Windows Settings and sign in as Administrator with the same password as accessing the settings.

Configure your network setup on the device if using Wi-Fi

Download and install the Logitech Sync application.

Run the Logitech Sync app and connect to the your agencies account, if one does not exist then I recommend creating one for control and pushing updates to devices from the Logitech Sync App.

Enter the rooms name for ease of navigation.

Set the number of seats and save.

Have system look for system updates and driver pack updates.

If your agency has remote tools then add to the device now for remote assistance with the device.

Sign out of the Administrator account and back into the Skype account and the Teams room is now setup for use.

Test meeting to make sure all equipment is working.